FOX Corporation locations will comply with established regulatory requirements associated with emergency action planning and fire prevention.
1.0 PURPOSE
This procedure provides minimum guidelines for the development of Emergency Action Plan (EAP) and Fire Protection Plan (FPP) for each FOX Corporation
(FOX) office. This assigns responsibilities, accountability, and procedures to be followed by all employees in the event of fire or other emergencies.
2.0 SCOPE
This procedure applies to all FOX offices. The EAP describes the potential emergencies at offices and details what procedures will be followed to minimize
risk. The FPP identifies potential fire sources and the plans to control them. For development of EAP/FPP at project sites, please refer to your respective
HASP. Emergencies are defined as uncontrolled circumstances that can result in damage to personnel or property.
3.0 RESPONSIBILITIES
3.1 Department Heads
- Responsible for the implementation and enforcement of the EAP/FPP
- Coordinates the development of the EAP/FPP for their office with review by the EHS Department.
- Establishes the working relationships with regulatory and local agencies that may respond to an emergency.
- Designates an Emergency Coordinator or Supervisor to implement the EAP/FPP.
3.2 Emergency Coordinator/Supervisor
- Responsible for directing all actions in emergency situations, until relieved by outside emergency response units (i.e., Fire Department).
- Responsible for ensuring all FOX employees on site are trained in the provisions of this plan, and the required actions.
- Designates specific communication procedures to ensure that all personnel are alerted to potential emergency conditions, and what actions are required.
- Continually reviews the EAP/FPP to ensure that identified hazards and actions are adequate for the office and/or facility.
- Designates personnel to perform specific duties during emergencies, such as taking muster, and directing emergency responders to the site(s).
- Responsible for ensuring other contractors at the office are notified as to the potential emergencies associated with FOX work, and that the
contractors provide information as to potential emergencies associated with their work processes. Also, ensures that the contractor’s hazards and
emergency warning systems are communicated to FOX employees. - Ensures that all hazard signs (e.g., exit signs) and floor plans are posted as required.
- Ensures that emergency exit doors are not blocked, are labeled, and are not locked at any time.
- Establishes criteria and scheduling of emergency drills for FOX employees.
- Critiques the drill results, and works with the supervisors to correct any observed deficiencies.
- Ensures that new employees are trained on the provisions of the EAP/FPP prior to entering the work site.
- Ensures that visitors are either trained on the provisions of the EAP/FPP, or are continually escorted by a trained employee.
3.3 Employees:
- Ensure compliance with all provisions of this EAP/FPP.
- Alert the Emergency Coordinator/Supervisor to any observed conditions that can create an emergency situation.
- Notify the Emergency Coordinator/Supervisor of any change in work conditions that may impact the identified hazards in this plan.
- Do not block emergency exits or accesses.
- Participate in drills that are conducted to ensure the adequacy of the plan.
4.0 PROCEDURE
4.1 EAP
Emergencies are uncontrolled circumstances that can result in damage to personnel or property. Emergencies can be a result of the work process (e.g.,
hazardous material spills), or environmental conditions, such as severe weather. In addition, the emergency response procedures change with each location
(e.g., different hospitals). In developing an EAP, the potential emergencies must be identified. Potential emergencies common to all offices, include:
- Severe weather (hurricanes, tornadoes, earthquakes, flooding)
- Medical emergencies
- Fire/explosion
- Hazardous material spills/releases
- Structural collapse
- Bomb threats
- Civil disturbance/criminal action
The EAP describes specific responsibilities and actions to either mitigate the emergency, or to ensure the protection of site personnel. On multi-employer
office sites, each employer is responsible for development and enforcement of their own EAP in accordance with health and safety regulations. However, FOX
shall ensure that a description of the potential emergencies in our office environment, and specific alarm systems, is provided to other on-site employers,
and that other employers provide similar information. Employers should exchange copies of the respective plans.
Finally, the EAP provides a description of training required and any drills. The training includes new employee and visitor orientation procedures.
Attachment 1 is a fill-in-the-blank template example for EAP. Each section/office manager is responsible to ensure completion for each section/office site.
If all potential emergencies are identified, one plan can be developed for each building. Any time the Emergency Response Plan is implemented, the
Emergency Coordinator will develop a detailed report of the entire incident. Careful documentation during and after an emergency will be needed for
insurance issues, legal issues, accident investigations and analysis to prevent reoccurrence.
Good record keeping and a critique of an incident after the fact can provide an excellent method of preventing another incident. All records will be
maintained in project files.
4.2 FPP
The FPP uses emergency action provisions identified in the EAP, and therefore must be kept with this plan. Likewise, additional training must be conducted
in conjunction with the EAP. A template (Attachment 2) for the development of an office-specific FPP is attached, and shall be completed by the responsible
supervisor(s). If all potential fire sources are identified, one plan can be developed for each building. Potential fire sources include facility-related
items, work processes (e.g., warehouse), and equipment used to perform the work. The following provide examples for each general source:
- Facility-Related Items:
Heaters, hot water systems, boilers, electrical systems and appliances.
- Work Processes:
Welding, grinding, sanding, hazardous material storage and chemical use.
- Equipment:
Mechanized vehicles and equipment, gasoline/diesel-operated generators, and electrical transformers and systems.
The FPP shall note what fire sources are present, where they are located, what procedures are to be used to prevent the start of a fire, who is responsible
for the prevention procedures, and, what procedures shall be used for emergency evacuation and response if a fire starts. In the event of a fire, FOX
employees shall not attempt to extinguish the fire, but shall notify the local Fire Department, unless the appropriate fire-extinguishing systems are
present, and the employees using the equipment have been specifically trained in their use. If fire-extinguishing systems are to be maintained on site,
then these systems shall be inspected monthly to ensure they are ready for operation. These inspections shall be recorded on tags attached to each system.
For FOX-owned equipment that presents a potential fire source, specific preventive maintenance procedures shall be developed and strictly enforced to
minimize the chance of fire. In addition, combustible materials shall be kept away from spark sources. This includes keeping paper away from transformers
and motors, and keeping sparks away from flammable materials. Also, make sure that systems are not overloaded, such as trying to draw too much power from
an electrical system.
5.0 ATTACHMENTS
1. EAP Template
2 FPP Template
6.0 REFERENCES
EHS203 – Accident Prevention Program – Requirements for EHS Documentation
EHS302 – Office Safety
EHS508 – Fire Extinguishers
OSHA SPECIFIC
29 CFR 1910.38 – Employee Emergency Plans and Fire Prevention Plans
29 CFR 1910.35-.37 – Means of Egress
29 CFR 1910.151 – Medical and First Aid
29 CFR 1910.155 – Fire Protection
29 CFR 1910.157 – Fire Extinguishers
29 CFR 1910.165 – Employee Alarm System